Privacy Policy

SPCB Privacy Notice

This privacy statement explains how we collect and use personal information about you for the following process:

Submitting your views to a committee

Some of the language used in privacy notices can be specialised. The Information Commissioner's website provides a useful introduction to key terms and concepts.

Purposes of the processing 

Your views and expertise are essential to the working of the Scottish Parliament committees. When you provide information to a committee as a submission the Parliament will use this as evidence to help it make decisions and recommendations on the performance of the Scottish Government or other areas of interest within the committee’s remit.

We will also process the contact information (e.g. your email address) which you provide with your submission as this will be used by the Parliament to contact you about your response or to provide you with further information about the committee work you are interested in. Your contact information will not be published with the submission.   

Categories of information processed

If you submit evidence to a committee, the Scottish Parliament will need your contact information to process your submission. This will usually take the form of a name and email address. Occasionally, this may include a mailing address if we receive information by hard copy or a contact telephone number if we need to discuss your submission with you. This is considered standard or normal category personal data.  

Depending on what views and experiences you have decided to share, the content of your submission may include special category personal data. 

Special category personal data includes information revealing an individual's:

• race
• ethnic origin
• political or religious views
• sex life or sexual orientation
• trade union membership
• physical or mental health
• genetic or biometric data

Collecting and holding Personal Data

The Scottish Parliamentary Corporate Body (SPCB) processes any personal data you send to it in line with the requirements of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA).  

Personal data consists of data that relates to an identified or identifiable living individual. 

The SPCB will hold any personal data securely, will use it only for the purposes it was collected for and will only pass it to any third parties with your consent or according to a legal obligation. 

Further information about data protection legislation and your rights 

The Code of Conduct places further obligations on all Members of the Scottish Parliament in terms of how they handle material containing personal data in the course of their Committee work.

Read the Code of Conduct, Section 7

Written submissions

Committees normally use Citizen Space, a third-party digital tool, to collect and analyse written submissions. Personal data is provided directly to committees from participating individuals using Citizen Space.

You will be asked to confirm that you have read and understood the content of this privacy notice before adding any information to Citizen Space.

The information you provide using Citizen Space will be processed by Scottish Parliament staff. Committee staff may make presentational changes to the information you have supplied in order to publish it. This will not interfere with the meaning of the content of the information you have submitted.

Unless your submission has been accepted on an anonymous or ‘not for publication’ basis (see below), all the information you submit to Citizen Space including your views, your name and any personal data you have provided (but not your contact details), will be published on the Scottish Parliament website. Your submission, including your name, may also be subject to analysis and included in the summary, which will become part of the public record.

Find out more about the terms and conditions of using Citizen Space in its Privacy Notice

Sometimes the Committee may accept written submissions which have not been submitted through Citizen Space. This may be as a Word or paper document. Once this information is in an accessible format, it will be uploaded and published on Citizen Space and saved to the Parliament’s digital records. We may have to format your submission before publishing it. We will keep your original information and the accessible PDF for our records. We may also keep your email if you have sent one. There is more information on how long we would keep your email and submission below.

 

Format of your submission

One of the founding principles of the Scottish Parliament is to be open and accessible.  If you would prefer to provide your submission in a form other than a written submission, we can accept submissions provided as video or audio files.  This includes submissions provided in British Sign Language or a language other than English.  If you require any assistance in doing so, please contact info@parliament.scot

If you choose to provide your submission as an audio or video file, we will create a written transcript/translation of it to assist the Committee in considering it.  This transcript together with your original submission will be handled and published together as one submission in accordance with this privacy notice, unless requested otherwise.  We will hold your video or audio content and the written translation/transcription in a secure electronic format.  The SPCB may share the content you provide to us with our third-party translation or transcription service provider (as appropriate) in order to obtain the translation or transcription of your video or audio. 

Legal basis for processing

Data protection law states that we must have a legal basis for handling your personal data. The legal basis for collecting, holding, sharing and publishing your personal data is that the processing is necessary for the performance of a task carried out in the public interest (for normal category data) or substantial public interest (for special category data) in accordance with Art 6(1)(e) UK GDPR and section 8(d) DPA (for normal category data) or Art 9(2)(g) UK GDPR and section 10(3) and paragraph 6(2)(b), part 2, schedule 1, DPA (for special category data).  

This means that if you decide to provide us with any personal data in the form of a submission, irrespective of format, we have a legal basis to use and publish that information and do not require your consent to do so. 

If the person submitting evidence is under the age of 12 then we will ask the young person’s parent or guardian to confirm that they are happy for the young person to provide their evidence to us in the format they have chosen to do so.  

The content of your submission will become a public record and may be transferred to the National Records of Scotland. The legal basis for this is that it is necessary for archiving purposes in the public interest in accordance with Art 6(1)(e) UK GDPR and section 8(d) DPA or, for special category data, Art 9(2)(j) UK GDPR, and section 10(2) and paragraph 4 of Schedule 1 of the DPA.  

In certain circumstances Scottish Parliament committees have the statutory power under the Scotland Act 1998 to require people to provide documentation or attend to give evidence. The legal basis for processing personal data in these circumstances is that it is necessary for a task carried out in the public interest in accordance with Art 6(1)(e) UK GDPR and section 8(d) DPA, or for special category data, Art 9(2)(g) UK GDPR and section 10(3) of and paragraph 6(2)(b), part 2 of schedule 1 to the DPA. If a formal notice is issued under these powers, it is a criminal offence not to comply.  

The legal basis for processing your contact information

The legal basis for collecting and holding your personal data for the committee contact list is that it is necessary for the performance of a task carried out in the public interest, Art 6(1)(e) UK GDPR and section 8(d) of the Data Protection Act 2018 (DPA).  

The task is to facilitate continued engagement of stakeholders with the committees which is part of the core function of the SPCB and is therefore a Crown function in accordance with section 8(d) DPA. However, you can unsubscribe from the contact list at any point, from which time we will cease to process your personal data (see below, under “Retention of personal data”.) 

Publishing your views

One of the founding principles of the Scottish Parliament is transparency and openness. It is standard practice for the committee to publish your submission on the its webpage on the Scottish Parliament website. Your name and any identifying information from the content of your submission will routinely be published unless you have specifically requested that the submission is made in a non-standard format (see below). Once the submissions are publicly available, the committee may also discuss them in meetings or use them to demonstrate a point of view in written reports. 

The committee may, on occasion, accept anonymous or confidential submissions. This means that we process your information in a non-standard format. If you request your submission to be treated anonymously, the committee will decide whether to accept your submission on that basis.

If your submission is accepted on this basis, it  will mean that your name, contact details and any identifying information from the content will be removed before it goes online. Any quote from or reference to any of your answers or comments would not be attributed to you by name. However, the submission will be circulated in full to members of the committee and may be seen by relevant SPCB staff and possibly staff from committee Members’ offices.

If you have provided your submission as a video or audio file and requested anonymity, and that request is accepted by the committee, we would publish only the transcript of your submission.

If you do not want your submission to be published, you may request that your submission is treated as a ‘confidential’ (not for publication) response. Such requests are only accepted in very rare circumstances. In such cases the submission would not be published online or referenced in any committee report and would only be seen by relevant SPCB staff, the committee Members and possibly staff from committee Members’ offices.

If you wish to request that your submission is accepted on an anonymous or ‘not for publication’ basis, it is good practice to contact the committee clerks before making your submission.

The final decision on whether your views will be accepted either anonymously or as a 'not for publication response' is for the committee to take. If the committee turns down your request for your submission to be processed in the way you have requested, you can choose to withdraw your submission at that stage or work with the committee clerks to amend your submission so that it is in a form that you are content to submit for publication.

Submitting your content in different formats and languages

If you have submitted your views as audio or video content or in a language other than English and you wish to raise an issue about the way in which your content has been transcribed or translated, or if you would prefer your content to be published in a particular way, or if any other matters arise with regard to the format of your submission, then please contact the committee clerks who will handle these matters on a case-by-case basis.  If you have a preference for how your submission is published as a non-standard format as noted above, please tell us about this when submitting your content.

In terms of video and audio content, please note that if your original format is to be used alongside a transcription/written translation of it, then your image and/or voice will be published on our website, shared in the public domain and retained as a historical record. If you would prefer us to use only the transcript/written translation and not publish or otherwise use your original video or audio submission, please let us know.

Times when we may not publish your views 

There may be a few situations where we may choose not to publish your evidence or have to edit it before publication for practical or legal reasons. For example, when we have received an extremely large quantity of submissions or where we receive a group of submissions which say similar or the same things. In that case, we would normally publish only a list of the names of people who have sent in their views.   

We may have to edit or ask you to change your submission if it can identify another living person who has not specifically given their agreement to have information about them made public. In these situations, committee Members may have access to the full content of your submission, even if it has not been published in full. 

The Scottish Parliament will not publish defamatory statements or material in submissions. This means that if you send in views about a particular person that may be considered harmful and untrue we will return the submission to you with an invitation to substantiate the comments, remove or redact them. In these circumstances, if the evidence is returned to us and it still contains material which we consider may be defamatory, it may not be considered by the committee and will be deleted from our systems.

If you have made a video or audio submission which contains information about another living person we may ask you to resubmit a new video or audio file as this cannot be redacted. We may also ask you to resubmit your video or audio submission if it is considered to contain  defamatory statements. 

Use of other digital tools

Smart Survey

The Scottish Parliament is licensed to use Smart Survey, which is a third-party online survey system, enabling the Scottish Parliament to collect and analyse written evidence submissions. Smart Survey is based in the UK and is subject to the requirements of data protection legislation.

Privacy policy for Smart Survey 

Our privacy notice for Smart Survey users

The Scottish Parliament also uses Your Priorities, which is a digital tool for gathering views.

Our privacy notice for Your Priorities

Retention and sharing of personal data  

The content of your submission will form part of the public record and will help create the evidence base upon which Members of the Scottish Parliament make decisions. Standard and anonymous submissions will appear on the website. Personal information contained within a public record will be retained in accordance with the Scottish Parliament records management policy and may be transferred to the Scottish Parliament archive at National Records of Scotland (NRS) where it will be publicly available. The original, unredacted versions of confidential and anonymous submissions containing personal data will be closed prior to transfer to NRS and will not be open to public access for a period of up to 100 years.

Personal Information submitted using Citizen Space will be retained on the digital platform for one month after the call for views consultation is closed or until the conclusion of the inquiry being undertaken by the committee.

Your name and contact details may be added to the committee’s contact list so that you can be kept informed of the outcome of the committee business you contributed to.

Further information can be found in our privacy notice for the Committee Office contact list

 

Possible media interest

Individuals and organisations who submit evidence may also receive requests to participate in media/broadcast interviews. If this happens, you will be provided with the journalist's contact details and it will be up to you to decide whether you wish to contact them and agree to participate.  

If you decide to do a media interview or be part of a case study, contact with the journalist can be facilitated by an SPCB communications manager. Once the interview/broadcast has been completed and the committee’s work concluded, your contact details will be securely deleted from the SPCB’s servers (unless you wish to be included in the contact list). If the occasion arises where the journalist requests your contact details, they will only be provided with your consent.  

Any case study or media interview that you undertake will be publicly available on the relevant media or broadcast outlet indefinitely.

Freedom of Information (Scotland) Act 2002

The Parliament has statutory obligations under the Freedom of Information (Scotland) Act 2002. This may affect the way that we deal with your evidence. In particular, you should be aware that if we receive a request for information under the Freedom of Information (Scotland) Act 2002, we may be required by law to release the information to the person who has made the request – potentially even where the relevant committee has agreed to treat all or part of the information in confidence or publish it anonymously. Certain exemptions apply under Freedom of Information legislation, including an exemption for personal data, which we do not have to disclose to a requester.

In such circumstances, while we can assure you that your submission or name will not be circulated to the general public in the context of the relevant committee’s current work, we are unable to give you an absolute guarantee that the full submission will never be released in response to an freedom of information request.

Children and young people safeguarding and child protection

In line with the principles underlying the National Guidance for Child Protection in Scotland (2014), published by the Scottish Government, our staff may report a concern to the relevant authorities if they come across an issue during their work which causes them to think that a child up to the age of 18 may be at risk of abuse or harm.   

Your rights

Data protection legislation sets out the rights which individuals have in relation to personal data held about them by data controllers. Applicable rights are listed below.  You can exercise your data subject rights in particular circumstances depending on the purpose for which the data controller is processing the data and the legal basis upon which the processing takes place.  

The following rights may apply:

Access to your information

You have the right to request a copy of the personal information about you that we hold.   

Further information on how to make a data protection "subject access request". 

Correcting your information

You have the right to ask us to correct the personal data we hold about you. We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Objecting to how we may use your information

You have the right at any time to require us to stop using your personal information for direct marketing purposes. In addition, where we use your personal information to perform tasks carried out in the public interest then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue. 

• please note that the right to object to the processing of personal data does not apply where the data subject has consented to the processing, subject to the right to withdraw consent
• the right to object to the processing of personal data for the purposes of a public interest task is restricted if there are legitimate grounds for the processing which override the interest of the data subject
• the right of erasure and the right to object to processing of personal data do not apply where personal data is processed for the performance of a legal obligation. This will be considered on a case by case basis and depends on what personal data is involved and the risks further processing of that data could pose to you 

Deletion of your information

You have the right to ask us to delete personal information about you where:

• you consider that we no longer require the information for the purposes for which it was obtained
• we are using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below
• you have validly objected to our use of your personal information – see Objecting to how we may use your information above
• our use of your personal information is contrary to law or our other legal obligations
• please note that the right allowing for deletion or erasure of personal data (right to be forgotten) does not apply in cases where personal data is processed for the purposes of the performance of a task carried out in the public interest
• the right of erasure and the right to object to processing of personal data do not apply where personal data is processed for the performance of a legal obligation. This will be considered on a case by case basis and depends on what personal data is involved and the risks further processing of that data could pose to you

Restricting how we may use your information

In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where there is no longer a basis for using your personal information, but you don't want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Please contact us in any of the ways set out below if you wish to exercise any of these rights.

Withdrawing consent to using your information

Where we use your personal information with your consent, you may withdraw that consent at any time and we will stop using your personal information for the purposes for which consent was given.

Please contact us in any of the ways set out below if you wish to exercise any of these rights.

Changes to our privacy statement 

We keep this privacy statement under regular review and will place any updates on this website.  Paper copies of the privacy statement may also be obtained using the contact information below.  

This privacy statement was last updated 1 June 2021.

Complaints

We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the Information Commissioner's Office.

Or by phone at: 0303 123 1113

Contact information and further advice

If you have any further questions about the way in which we process personal data, or about how to exercise your rights, please contact the Head of Information Governance at:
The Scottish Parliament
Edinburgh
EH99 1SP

Telephone: 0131 348 6913

(Calls are welcome through the Text Relay service or in British Sign Language through contactSCOTLAND-BSL.)

Email: dataprotection@parliament.scot

Please contact us if you require information in another language or format

Poileasaidh Prìobhaideachd

Aithris Prìobhaideachd BCPA

Tha an aithris prìobhaideachd seo a’ mìneachadh mar a bhios sinn a’ cruinneachadh agus a’ cleachdadh fiosrachadh pearsanta mud dheidhinn airson a’ phròiseis a leanas:

Cur do bheachdan gu comataidh

Faodaidh cuid den chànan a thathar a’ cleachdadh ann an aithrisean prìobhaideachd a bhith speisealta. Tha làrach-lìn Coimiseanair an Fhiosrachaidh a’ toirt seachad  stiùireadh feumail air prìomh bhriathran agus bhun-bheachdan.

Adhbharan airson pròiseasadh 

Tha na beachdan agus an t-eòlas agad deatamach do obair comataidhean Pàrlamaid na h-Alba. Nuair a nì thu tagradh fiosrachaidh do chomataidh cleachdaidh a’ Phàrlamaid seo mar fhianais gus an cuideachadh a’ dèanamh cho-dhùnaidhean agus molaidhean mu choileanadh Riaghaltas na h-Alba no raointean ùidh eile ann an raon-ùghdarrais na comataidh.

Nì sinn pròiseasadh cuideachd air fiosrachadh conaltraidh (m.e. do sheòladh puist-d) a bheir thu seachad leis an tagradh agad oir cleachdaidh a’ Phàrlamaid seo gus bruidhinn riut mun tagradh agad no gus tuilleadh innse dhut mu obair na comataidh anns a bheil ùidh agad. Cha tèid d' fhiosrachadh conaltraidh fhoillseachadh leis an tagradh.   

Seòrsaichean fiosrachaidh a thèid a phròiseasadh

Ma chuireas tu fianais gu comataidh, feumaidh Pàrlamaid na h-Alba am fiosrachadh conaltraidh agad gus an tagradh a phròiseasadh. Mar as trice is e d’ ainm agus seòladh puist-d a bhios an seo. Uaireannan, dh’fhaodte gun iarr sinn seòladh puist ma gheibh sinn tagradh ann an cruth pàipeir, no àireamh fòn ma dh’fheumas sinn bruidhinn riut mun tagradh agad. Tha seo air a mheas mar dàta pearsanta de sheòrsa àbhaisteach.  

A rèir dè na beachdan agus na h-eòlasan a thog thu, dh'fhaodte gum bi dàta pearsanta de sheòrsa sònraichte ann an susbaint an tagraidh agad. 

Tha dàta pearsanta de sheòrsa sònraichte a’ toirt a-steach fiosrachadh mu neach ag innse:

• cinneadh
• tùs eitneach
• beachdan poilitigeach no creideimh
• beatha feise no taobhadh feise
• ballrachd aonadh ciùird
• slàinte cuirp no inntinn
• dàta ginteil no beò-meatrach

Tional agus glèidheadh Dàta Pearsanta

Bidh Buidheann Chorporra Pàrlamaid na h-Alba (BCPA) a’ pròiseasadh dàta pearsanta sam bith a chuireas tu thuca a rèir riatanasan Riaghailt Choitcheann Dìon Dàta na RA (UK GDPR) agus Achd an Dìon Dàta 2018 (DPA).  

Is e dàta pearsanta dàta a tha a’ buntainn ri neach beò ainmichte no a ghabhas aithneachadh. 

Cumaidh BCPA dàta pearsanta sam bith gu tèarainte, cha chleachd iad e ach airson nan adhbharan dhan deach a chruinneachadh agus cha toir iad seachad e gu treas phàrtaidhean ach le do chead no a rèir dleastanas laghail. 

Tuilleadh fiosrachaidh mu reachdas dìon dàta agus do chòraichean 

Tha an Còd Giùlain a’ cur tuilleadh dhleastanasan air a h-uile Ball de Phàrlamaid na h-Alba a thaobh mar a làimhsicheas iad stuth anns a bheil dàta pearsanta ri linn an obair Comataidh.

Leugh an Còd Giùlain, Earrann 7

Tagraidhean sgrìobhte

Mar as trice bidh comataidhean a’ cleachdadh Citizen Space, inneal didseatach treas-phàrtaidh, gus tagraidhean sgrìobhte a thional agus a sgrùdadh. Bidh daoine a' cur dàta pearsanta gu dìreach do chomataidhean tro Citizen Space.

Thèid iarraidh ort dearbhadh gu bheil thu air susbaint na h-aithris prìobhaideachd seo a leughadh agus a thuigsinn mus cuir thu fiosrachadh sam bith air Citizen Space.

Thèid am fiosrachadh a bheir thu seachad a’ cleachdadh Citizen Space a phròiseasadh le luchd-obrach Pàrlamaid na h-Alba. Is dòcha gun dèan luchd-obrach na Comataidh atharrachaidhean air dòigh taisbeanaidh an fhiosrachaidh a thug thu seachad mus tèid fhoillseachadh. Cha bhean iad ri brìgh susbaint an fhiosrachaidh a chuir thu a-steach.

Seach ma thèid gabhail ris an tagradh agad gun urra no ‘chan ann airson foillseachadh’ (faic gu h-ìosal), bidh am fiosrachadh gu lèir a chuireas tu air Citizen Space, a’ toirt a-steach do bheachdan, d’ ainm agus dàta pearsanta sam bith a thug thu seachad (ach chan e am fiosrachadh conaltraidh agad), uile air fhoillseachadh air làrach-lìn Pàrlamaid na h-Alba. Faodar cuideachd anailis a dhèanamh air an tagradh agad, a’ gabhail a-steach d’ ainm, agus a chur an lùib a' gheàrr-chunntais, a bhios na phàirt den chlàr phoblach an ceann sreath.

Faigh a-mach tuilleadh mu na teirmichean is cumhaichean airson a bhith a’ cleachdadh Citizen Space anns an Aithris Prìobhaideachd aige

Uaireannan gabhaidh a’ Chomataidh tagraidhean sgrìobhte nach deach a chur a-steach tro Citizen Space. Faodaidh seo a bhith mar sgrìobhainn Word no air pàipear. Nuair a tha am fiosrachadh seo ann an cruth ruigsinneach, thèid a luchdachadh suas agus fhoillseachadh air Citizen Space agus a shàbhaladh ann an clàran didseatach na Pàrlamaid. Is dòcha gum feum sinn an tagradh agad a chur ann an riochd iomchaidh mus foillsich sinn e. Cumaidh sinn am fiosrachadh tùsail agad agus am PDF ruigsinneach airson ar clàran. Dh'fhaodadh sinn am post-d agad a chumail cuideachd ma chuir thu fear thugainn. Tha barrachd fiosrachaidh air dè cho fada ’s a chumadh sinn am post-d agus an tagradh agad gu h-ìosal.

 

Riochd an tagraidh agad

Is e aon de phrionnsapalan stèidheachaidh Pàrlamaid na h-Alba a bhith fosgailte agus ruigsinneach.  Nam b’ fheàrr leat an tagradh agad a thoirt seachad ann an riochd eile seach riochd sgrìobhte, faodaidh sinn gabhail ri tagraidhean air an lìbhrigeadh mar fhaidhlichean bhidio no claisneachd.  Tha seo a’ gabhail a-steach tagraidhean ann an Cànan Soidhnidh Bhreatainn no cànan eile seach Beurla.  Ma tha feum agad air cuideachadh le seo a dhèanamh, cuir fios gu info@parliament.scot

Ma chuireas tu an tagradh agad thugainn mar fhaidhle claisneachd no bhidio, nì sinn tar-sgrìobhadh/eadar-theangachadh sgrìobhte dheth gus a’ Chomataidh a chuideachadh a’ beachdachadh air.  Thèid an tar-sgrìobhadh seo, agus an tagradh tùsail, a làimhseachadh agus fhoillseachadh còmhla mar aon tagradh a rèir na h-aithris prìobhaideachd seo, mura h-iarrar a chaochladh.  Glèidhidh sinn do bhidio no faidhle claisneachd agus an t-eadar-theangachadh/tar-sgrìobhadh ann an cruth dealanach tèarainte.  Dh’fhaodadh BCPA an t-susbaint a bheir thu dhuinn a cho-roinn leis an t-seirbheis eadar-theangachaidh no tar-sgrìobhaidh treas-phàrtaidh againn (mar a bhios iomchaidh) gus eadar-theangachadh no tar-sgrìobhadh den bhidio no faidhle claisneachd agad fhaighinn. 

Bunait laghail airson pròiseasadh

Tha lagh dìon dàta ag ràdh gum feum bunait laghail a bhith againn airson an dàta pearsanta agad a làimhseachadh. Is e a’ bhunait laghail airson an dàta pearsanta agad a thional, a ghlèidheadh, a roinn agus fhoillseachadh gu bheil am pròiseasadh riatanach gus obair a dhèanamh airson math a’ phobaill (airson dàta de sheòrsa àbhaisteach) no math susbainteach a' phobaill (airson dàta de sheòrsa sònraichte) a rèir lArt 6(1)(e) UK GDPR agus earrann 8(d) DPA (airson dàta de sheòrsa àbhaisteach) no Art 9(2)(g) UK GDPR agus earrann 10(3) agus paragraf 6(2)(b), pàirt 2, clàr 1, DPA (airson dàta de sheòrsa sònraichte).  

Tha seo a’ ciallachadh ma cho-dhùineas tu dàta pearsanta sam bith a thoirt dhuinn ann an tagradh, ge bith dè an riochd a th’ air, tha bunait laghail againn am fiosrachadh sin a chleachdadh agus fhoillseachadh agus chan fheum sinn do chead airson sin a dhèanamh. 

Ma tha an neach a tha a’ cur a-steach fianais fo aois 12, iarraidh sinn air pàrant no neach-glèidhidh an neach òig dearbhadh gu bheil iad toilichte gun toir an neach òg an cuid fianais dhuinn anns an riochd a thagh iad.  

Bidh susbaint an tagraidh agad na chlàr poblach agus dh'fhaodte a ghluasad gu Clàran Nàiseanta na h-Alba. Is e a’ bhunait laghail airson seo gu bheil e riatanach air adhbharan tasglainn airson math a’ phobaill a rèir Art 6(1)(e) UK GDPR agus earrann 8(d) DPA no, airson dàta de sheòrsa sònraichte, Art 9(2)(j) GDPR na RA, agus earrann 10(2) agus paragraf 4 de Chlàr 1 den DPA.  

Ann an cuid de shuidheachaidhean tha cumhachd reachdail aig comataidhean Pàrlamaid na h-Alba fo Achd na h-Alba 1998 iarraidh air daoine sgrìobhainnean a thoirt seachad no a bhith an làthair gus fianais a thoirt seachad. Is e a’ bhunait laghail airson a bhith a’ pròiseasadh dàta pearsanta anns na suidheachaidhean seo gu bheil e riatanach gus obair a dhèanamh airson math a’ phobaill a rèir Art 6(1)(e) UK GDPR agus earrann 8(d) DPA no, airson dàta de sheòrsa sònraichte, Art 9(2)(g) UK GDPR, agus earrann 10(3) agus paragraf 6(2)(b), pàirt 2 de Chlàr 1 den DPA. Ma thèid fios foirmeil a thoirt seachad fo na cumhachdan sin, tha e na eucoir gun a bhith a’ gèilleadh.  

A’ bhunait laghail airson d’ fhiosrachadh conaltraidh a phròiseasadh

Is e a’ bhunait laghail airson a bhith a’ tional agus a’ glèidheadh an dàta phearsanta agad airson liosta conaltraidh na comataidh gu bheil e riatanach airson gnìomh a dhèanamh gu math a’ phobaill, Art 6(1)(e) UK GDPR agus earrann 8(d) de Achd Dìon Dàta 2018 (DPA).  

Is e an gnìomh conaltradh leantainneach a dhèanamh comasach eadar luchd-ùidh agus na comataidhean a tha na phàirt de phrìomh dhleastanas BCPA agus a tha mar sin na dhleastanas a’ Chrùin a rèir earrann 8(d) DPA. Ach, faodaidh tu dì-chlàradh bhon liosta conaltraidh aig àm sam bith, agus bhon àm sin sguiridh sinn a’ làimhseachadh an dàta phearsanta agad (faic gu h-ìosal, fo “Glèidheadh dàta pearsanta”). 

Foillseachadh do bheachdan

Is e aon de phrionnsapalan stèidheachaidh Pàrlamaid na h-Alba a bhith follaiseach agus fosgailte. Tha e na chleachdadh àbhaisteach don chomataidh do thagradh fhoillseachadh air an duilleag-lìn aca air làrach-lìn Pàrlamaid na h-Alba. Mar as tric, thèid d’ ainm agus fiosrachadh aithneachaidh sam bith bho shusbaint an tagraidh agad fhoillseachadh, mura h-eil thu air iarraidh gu sònraichte gun tèid an tagradh a dhèanamh ann an riochd neo-àbhaisteach (faic gu h-ìosal). Nuair a bhios na tagraidhean rim faighinn gu poblach, faodaidh a’ chomataidh cuideachd beachdachadh orra aig coinneamhan no an cleachdadh mar eisimpleir de bheachd ann an aithisgean sgrìobhte. 

Uaireannan, faodaidh a’ chomataidh gabhail ri tagraidhean a tha gun urra no dìomhair. Tha seo a’ ciallachadh gun dèan sinn pròiseasadh air d’ fhiosrachadh ann an riochd neo-àbhaisteach. Ma dh’iarras tu gun tèid dèiligeadh ris an tagradh agad gun urra, nì a’ chomataidh co-dhùnadh am bu chòir gabhail ris an tagradh agad air a’ bhunait sin.

Ma thèid gabhail ris an tagradh agad air a’ bhunait sin, bidh e a’ ciallachadh gun tèid d’ ainm, fiosrachadh conaltraidh agus fiosrachadh aithneachaidh sam bith bhon t-susbaint a sguabadh às mus tèid e air-loidhne. Cha bhiodh pàirt sam bith de fhreagairt a rinn thu, no iomradh air gin de na freagairtean no na beachdan agad air a cheangal ri d’ ainm. Ach, thèid an tagradh a sgaoileadh gu h-iomlan gu buill na comataidh agus faodaidh luchd-obrach iomchaidh BCPA fhaicinn agus ’s dòcha luchd-obrach bho oifisean Buill comataidh.

Ma tha thu air an tagradh agad a thoirt seachad mar fhaidhle bhidio no claisneachd agus gun do dh’iarr thu gum biodh an tagradh agad gun urra, agus gu bheil a’ chomataidh a’ gabhail ris an iarrtas sin, dh’fhoillsicheadh sinn dìreach an tar-sgrìobhadh den tagradh agad.

Mura h-eil thu airson gun tèid an tagradh agad fhoillseachadh, faodaidh tu iarraidh gun tèid dèiligeadh ris an tagradh agad mar fhreagairt ‘dhìomhair’ (chan ann airson fhoillseachadh). Cha ghabhar ri iarrtasan mar seo ach fìor ainneamh. Ann an leithid de chùisean cha bhiodh an tagradh air fhoillseachadh air-loidhne no air ainmeachadh ann an aithisg comataidh sam bith agus cha deigheadh fhaicinn ach le luchd-obrach iomchaidh BCPA, Buill na Comataidh agus is dòcha luchd-obrach bho oifisean Buill na Comataidh.

Ma tha thu airson iarraidh gun tèid gabhail ris an tagradh agad gun urra no ‘gun fhoillseachadh’, bu chòir fios a chur gu clàrcan na comataidh mus cuir thu a-steach e.

Is i a’ chomataidh a chanas an tèid gabhail ri do bheachdan gun urra neo mar fhreagairt ‘gun foillseachaidh’. Ma dhiùltas a’ chomataidh d’ iarrtas airson do thagradh a làimhseachadh san dòigh a dh’iarr thu, faodaidh tu roghnachadh an tagradh agad a tharraing air ais aig an ìre sin no obrachadh còmhla ri clàrcan na comataidh gus an tagradh agad atharrachadh gus am bi e ann an riochd a tha thu deònach a chur a-steach airson foillseachadh.

Cur a-steach susbaint ann an diofar riochdan is chànanan

Ma tha thu air do bheachdan a chur a-steach mar shusbaint claisneachd no bhidio no ann an cànan eile seach Beurla agus gu bheil thu airson ceist a thogail mun dòigh anns an deach do shusbaint ath-sgrìobhadh no eadar-theangachadh, no nam b’ fheàrr leat do shusbaint fhoillseachadh ann an dòigh shònraichte, no ma dh’èireas cùisean sam bith eile a thaobh cruth an tagraidh agad, innis do chlàrcan na comataidh a làimhsicheas na cùisean sin a rèir gach cùis ma seach.  Ma tha beachd sònraichte agad air mar a thèid an tagradh agad fhoillseachadh ann an riochd neo-àbhaisteach mar a chaidh ainmeachadh gu h-àrd, innis dhuinn mu dheidhinn seo nuair a chuireas tu do thagradh a-steach.

A thaobh susbaint bhidio is claisneachd, bi mothachail ma thèid an cruth tùsail agad a chleachdadh an cois tar-sgrìobhadh/eadar-theangachadh sgrìobhte dheth, gum bi d’ ìomhaigh agus/no do ghuth air am foillseachadh air an làrach-lìn againn, air a roinn gu poblach agus air a ghlèidheadh mar chlàr eachdraidheil. Nam b’ fheàrr leat gun cleachd sinn an tar-sgrìobhadh/eadar-theangachadh sgrìobhte a-mhàin agus gun a bhith a’ foillseachadh no a’ cleachdadh an tagradh bhidio no claisneachd tùsail agad air dhòigh eile, leig fios dhuinn.

Amannan nuair nach foillsich sinn do bheachdan  

Dh’fhaodadh gum bi corra shuidheachadh ann far am faod sinn roghnachadh gun an fhianais agad fhoillseachadh no gum feum sinn a dheasachadh mus tèid fhoillseachadh airson adhbharan practaigeach no laghail. Mar eisimpleir, nuair a tha sinn air àireamh anabarrach mòr de thagraidhean fhaighinn no far am faigh sinn tagraidhean a tha uile ag ràdh an aon rud no faisg air an aon rud. Anns a’ chùis sin, mar as trice cha bhiodh sinn a’ foillseachadh ach liosta de dh’ainmean nan daoine a chuir am beachdan a-steach.   

Is dòcha gum feum sinn an tagradh agad a dheasachadh no iarraidh ort an tagradh agad atharrachadh mas urrainnear neach beò eile aithneachadh bhuaithe nach tug seachad aonta sònraichte airson fiosrachadh mun deidhinn fhoillseachadh gu poblach. Anns an t-suidheachadh seo, faodaidh gum bi cothrom aig Buill na Comataidh air susbaint iomlan an tagraidh agad fhaicinn, fiù ged nach tèid fhoillseachadh gu h-iomlan. 

Chan fhoillsich Pàrlamaid na h-Alba aithrisean no stuthan cliù-mhillteach ann an tagraidhean. Tha seo a’ ciallachadh ma chuireas tu a-steach beachdan mu neach sònraichte a dh’fhaodadh a bhith air a mheas cronail agus ceàrr, gun till sinn thugad gus na beachdan a dhearbhadh no an sguabadh às. Anns an t-suidheachadh seo, ma thèid an fhianais a thilleadh thugainn le stuth ann fhathast a tha sinn a’ meas a dh’fhaodadh a bhith cliù-mhillteach, dh’fhaodadh nach beachdaich a’ chomataidh air agus gun tèid a thoirt às na siostaman againn.

Ma tha thu air tagradh bhidio no claisneachd a dhèanamh anns a bheil fiosrachadh mu neach beò eile is dòcha gun iarr sinn ort bhidio no faidhle claisneachd ùr a chur a-steach oir chan urrainn dhuinn am fiosrachadh fo cheist a thoirt às. Faodaidh sinn cuideachd iarraidh ort an tagradh bhidio no claisneachd agad atharrachadh agus a chur a-steach a-rithist ma thathas den bheachd gu bheil aithrisean cliù-mhillteach ann. 

Cleachdadh innealan didseatach eile

Smart Survey

Tha cead aig Pàrlamaid na h-Alba Smart Survey a chleachdadh, a tha na shiostam sgrùdaidh air-loidhne treas-phàrtaidh, a leigeas le Pàrlamaid na h-Alba tagraidhean fianais sgrìobhte a chruinneachadh agus a sgrùdadh. Tha Smart Survey stèidhichte san RA agus tha e fo smachd riatanasan reachdas dìon dàta.

Poileasaidh prìobhaideachd airson Smart Survey

An aithris prìobhaideachd againn airson luchd-cleachdaidh Smart Survey

Bidh Pàrlamaid na h-Alba cuideachd a’ cleachdadh Your Priorities, a tha na inneal didseatach airson beachdan a chruinneachadh.

An aithris prìobhaideachd againn airson Your Priorities

Glèidheadh agus co-roinn dàta pearsanta  

Bidh susbaint an tagraidh agad mar phàirt den chlàr phoblach agus cuidichidh e le cruthachadh na bunait fianais air am bi Buill Pàrlamaid na h-Alba a’ dèanamh cho-dhùnaidhean. Nochdaidh tagraidhean àbhaisteach agus gun urra air an làrach-lìn. Bidh fiosrachadh pearsanta ann an clàr poblach air a chumail a rèir poileasaidh rianachd chlàran Pàrlamaid na h-Alba agus faodar a ghluasad gu tasglann Pàrlamaid na h-Alba aig Clàran Nàiseanta na h-Alba (NRS) far am bi e ri fhaighinn don phoball. Thèid dreachdan tùsail, neo-atharraichte de thagraidhean dìomhair agus gun urra anns a bheil dàta pearsanta a ghlasadh mus tèid an gluasad gu NRS agus cha bhi iad fosgailte don phoball airson ùine suas ri 100 bliadhna.

Bidh fiosrachadh pearsanta a thèid a chur a-steach tro Citizen Space ga chumail air an ùrlar dhidseatach airson mìos às dèidh do ghairm bheachdan na co-chomhairle a bhith dùinte no gus an tig rannsachadh na comataidh gu crìoch.

Faodar d’ ainm agus fiosrachadh conaltraidh a chur ri liosta-conaltraidh na comataidh gus am faigh thu fios air toradh gnothach na comataidh ris an do rinn thu tagradh.

Gheibhear tuilleadh fiosrachaidh anns an aithris prìobhaideachd againn airson liosta conaltraidh Oifis na Comataidh

 

Ùidh bho na meadhanan

Is dòcha cuideachd gun iarr na meadhanan air daoine agus buidhnean a chuireas tagradh gu comataidh pàirt a ghabhail ann an agallamhan. Ma thachras seo, thèid fiosrachadh conaltraidh an neach-naidheachd a thoirt dhut agus bidh e an urra riut fhèin co-dhùnadh a bheil thu airson fios a chur thuca agus aontachadh pàirt a ghabhail.  

Ma cho-dhùineas tu agallamh a dhèanamh leis na meadhanan no a bhith nad phàirt de sgrùdadh cùise, faodaidh manaidsear conaltraidh BCPA conaltradh a dhèanamh leis an neach-naidheachd. Nuair a bhios an t-agallamh/craoladh deiseil agus obair na comataidh seachad, thèid am fiosrachadh conaltraidh agad a sguabadh gu tèarainte à frithealaiche-lìn BCPA (mura h-eil thu airson a bhith air an liosta conaltraidh). Ma dh’iarras neach-naidheachd am fiosrachadh conaltraidh agad, cha tèid a thoirt seachad ach le do chead.  

Bidh sgrùdadh cùise no agallamh mheadhanan sam bith a nì thu ri fhaighinn gu poblach air na meadhanan iomchaidh no ùrlair craolaidh.

Achd Saorsa an Fhiosrachaidh (Alba) (2002)

Tha dleastanasan reachdail air a’ Phàrlamaid fo Achd Saorsa an Fhiosrachaidh (Alba) 2002. Dh’fhaodadh seo buaidh a thoirt air an dòigh a dhèiligeas sinn ris an fhianais agad. Gu sònraichte, bu chòir dhut a bhith mothachail ma gheibh sinn iarrtas fiosrachaidh fo Achd Saorsa an Fhiosrachaidh (Alba) 2002, gur dòcha gun tèid iarraidh oirnn, fon lagh, am fiosrachadh a thoirt don neach a rinn an t-iarrtas – is dòcha eadhon nuair a tha comataidh air aontachadh dèiligeadh ris an fhiosrachadh gu lèir no ann am pàirt ann an dìomhaireachd, no fhoillseachadh gun urra. Tha cuid de shaoraidhean an sàs fo reachdas Saorsa an Fhiosrachaidh, a’ gabhail a-steach saoradh airson dàta pearsanta, nach fheum sinn a thoirt do neach-iarrtais.

Ann an suidheachadh mar seo, ged as urrainn dhuinn gealltainn dhut nach tèid an tagradh no an t-ainm agad a sgaoileadh chun phobaill ann an co-theacs obair làithreach na comataidh iomchaidh, chan urrainn dhuinn làn ghealladh a thoirt dhut nach tèid an tagradh slàn fhoillseachadh san àm ri teachd mar fhreagairt do iarrtas saorsa fiosrachaidh.

Faire cloinne is dhaoine òga agus dìon cloinne

A’ cumail ris na prionnsapalan a tha air cùl an Stiùiridh Nàiseanta airson Dìon Cloinne ann an Alba (2014), a chaidh fhoillseachadh le Riaghaltas na h-Alba, faodaidh ar luchd-obrach fios a chur air na h-ùghdarrasan iomchaidh ma thig iad tarsainn air cùis rè an cuid obrach a bheir orra smaoineachadh gum faodadh leanabh suas gu aois 18 a bhith ann an cunnart droch dhìol no cron.   

Do chòraichean

Tha reachdas dìon dàta a’ mìneachadh nan còraichean a tha aig daoine fa leth a thaobh dàta pearsanta a tha rianadair dàta a’ cumail mun deidhinn. Tha còraichean buntainneach air an liostadh gu h-ìosal.  Faodaidh tu do chòraichean dàta a chleachdadh ann an suidheachaidhean sònraichte a rèir an adhbhair a tha an rianadair dàta a’ pròiseasadh an dàta agus a’ bhunait laghail air a bheil am pròiseasadh a’ tachairt.  

Faodaidh na còraichean a leanas a bhith an sàs:

Cothrom air an fhiosrachadh agad

Tha a’ chòir agad leth-bhreac iarraidh den fhiosrachadh phearsanta a tha againn mud dheidhinn.   

Tuilleadh fiosrachaidh air mar a nì thu “iarrtas cothrom air fiosrachadh cuspair” dìon dàta. 

A’ ceartachadh d' fhiosrachaidh

Tha a’ chòir agad iarraidh oirnn an dàta pearsanta a tha againn mud dheidhinn a cheartachadh. Tha sinn airson dèanamh cinnteach gu bheil am fiosrachadh pearsanta agad ceart, coileanta agus mionaideach agus faodaidh tu iarraidh oirnn fiosrachadh pearsanta sam bith mud dheidhinn a cheartachadh a tha thu a’ creidsinn nach eil e a’ coinneachadh ris na h-inbhean sin.

A’ cur an aghaidh mar as urrainn dhuinn d’ fhiosrachadh a chleachdadh

Tha a’ chòir agad aig àm sam bith iarraidh oirnn sgur a bhith a’ cleachdadh d’ fhiosrachaidh phearsanta airson adhbharan margaidheachd dhìreach. A bharrachd air sin, far am bi sinn a’ cleachdadh d’ fhiosrachaidh phearsanta airson gnìomhan a tha gu math a’ phobaill, ma dh’iarras tu oirnn sguir, nì sinn sin mura h-eil  adhbharan fìor làidir ann airson leantainn air adhart. 

• thoir an aire nach eil a’ chòir cur an aghaidh pròiseasadh dàta pearsanta a’ buntainn ma tha cuspair an dàta air cead a thoirt don phròiseasadh, le ùmhlachd don chòir cead a tharraing air ais
• tha a’ chòir a bhith a’ cur an aghaidh pròiseasadh dàta pearsanta a tha ga dhèanamh airson math a’ phobaill air a chuingealachadh ma tha adhbharan dligheach ann airson pròiseasadh a tha a’ dol thairis air math cuspair an dàta.
• chan eil a’ chòir air dàta a sguabadh às agus a’ chòir cur an aghaidh pròiseasadh dàta pearsanta a’ buntainn nuair a tha dàta pearsanta air a phròiseasadh airson dleastanas laghail a choileanadh. Thèid beachdachadh air seo a rèir gach cùis fa leth agus bidh e an urra ri dè an dàta pearsanta a tha na lùib agus na cunnartan a dh’fhaodadh a bhith ann dhut le tuilleadh pròiseasaidh den dàta sin. 

Sguabadh às an fhiosrachaidh agad

Tha a’ chòir agad iarraidh oirnn fiosrachadh pearsanta mu do dheidhinn a sguabadh às sna suidheachaidhean a leanas:

• tha thu den bheachd nach eil feum againn air an fhiosrachadh tuilleadh airson nan adhbharan a fhuaras e
• tha sinn a’ cleachdadh an fhiosrachaidh sin le do chead agus tha thu air do chead a tharraing air ais – faic A’ tarraing air ais cead airson d’ fhiosrachadh a chleachdadh gu h-ìosal
• tha thu air gearan dligheach a chur an aghaidh ar cleachdadh den fhiosrachadh phearsanta agad – faic A’ cur an aghaidh mar a chleachdas sinn d’ fhiosrachadh gu h-àrd
• tha ar cleachdadh den fhiosrachadh phearsanta agad an aghaidh an lagha no ar dleastanasan laghail eile
• thoir fa-near nach eil a’ chòir a tha a’ ceadachadh dàta pearsanta a sguabadh às (còir a bhith air a dhìochuimhneachadh) a’ buntainn ri cùisean far a bheil dàta pearsanta air a phròiseasadh airson gnìomh a choileanadh a tha gu math a’ phobaill
• chan eil a’ chòir air dàta a sguabadh às agus a’ chòir cur an aghaidh pròiseasadh dàta pearsanta a’ buntainn nuair a tha dàta pearsanta air a phròiseasadh airson dleastanas laghail a choileanadh. Thèid beachdachadh air seo a rèir gach cùis fa leth agus bidh e an urra ri dè an dàta pearsanta a tha na lùib agus na cunnartan a dh’fhaodadh a bhith ann dhut le tuilleadh pròiseasaidh den dàta sin.

Cuingealachadh mar as urrainn dhuinn d’ fhiosrachadh a chleachdadh

Ann an cuid de chùisean, faodaidh tu iarraidh oirnn cuingealachadh a dhèanamh air mar a chleachdas sinn am fiosrachadh pearsanta agad. Dh’fhaodadh a’ chòir seo buntainn, mar eisimpleir, far a bheil sinn a’ sgrùdadh neo-mhearachdachd an fhiosrachaidh phearsanta mud dheidhinn a tha againn no a’ measadh dligheachd gearan sam bith a rinn thu a thaobh ar cleachdadh den fhiosrachadh agad. Dh’fhaodadh a’ chòir buntainn cuideachd far nach eil bunait ann tuilleadh airson d’ fhiosrachadh pearsanta a chleachdadh, ach nach eil thu airson gun sguab sinn às an dàta. Far a bheil a’ chòir seo air a cleachdadh gu dligheach, chan fhaod sinn am fiosrachadh pearsanta buntainneach a chleachdadh ach le do chead, airson tagraidhean laghail no far a bheil adhbharan math poblach eile ann airson sin a dhèanamh.

Cuir fios thugainn ann an gin de na dòighean a tha air am mìneachadh gu h-ìosal ma tha thu airson gin de na còraichean sin a chleachdadh.

Tarraing air ais cead airson d’ fhiosrachadh a chleachdadh

Far an cleachd sinn am fiosrachadh pearsanta agad le do chead, faodaidh tu an cead sin a tharraing air ais aig àm sam bith agus sguiridh sinn a chleachdadh d’ fhiosrachaidh phearsanta airson nan adhbharan dhan tug thu cead seachad.

Cuir fios thugainn ann an gin de na dòighean a tha air am mìneachadh gu h-ìosal ma tha thu airson gin de na còraichean sin a chleachdadh.

Atharrachaidhean air an aithris phrìobhaideachd againn 

Nì sinn ath-sgrùdadh cunbhalach air an aithris prìobhaideachd seo agus cuiridh sinn ùrachadh sam bith air an làrach-lìn seo.  Faodar lethbhreac pàipeir den aithris prìobhaideachd fhaighinn cuideachd a’ cleachdadh an fhiosrachadh conaltraidh gu h-ìosal.  

Chaidh an aithris prìobhaideachd seo ùrachadh mu dheireadh air 1 Ògmhios 2021.

Gearanan

Bidh sinn a’ feuchainn ri fuasgladh dìreach fhaighinn air a h-uile gearan mu mar a làimhsicheas sinn fiosrachadh pearsanta ach tha a’ chòir agad cuideachd gearan a chur a-steach gu  Oifis Coimiseanair an Fhiosrachaidh.

No air fòn aig: 0303  123 1113

Fiosrachadh conaltraidh agus tuilleadh comhairle

Ma tha ceist sam bith eile agad mun dòigh ’s a bheil sinn a’ làimhseachadh dàta pearsanta, no mu mar a chleachdas tu do chòraichean, cuir fios don Cheannard Riaghladh Fiosrachaidh aig:
Pàrlamaid na h-Alba

Dùn Èideann

EH99 1SP

 

Fòn: 0131  348 6913

 

(Tha fàilte ro ghairmean a’ cleachdadh seirbheis Text Relay no ann an Cànan Soidhnidh Bhreatainn tro contactSCOTLAND-BSL.)

Post-d: dataprotection@parliament.scot

Cuir fios thugainn ma tha fiosrachadh a dhìth ort ann an cànan neo cruth eile